Administrative Assistant - Legal

Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.  

What Highmark can do for you:

• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1^st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after 90 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after 90 days
• 10 paid holidays
• Paid parental leave

Responsibilities include (but are not limited to):

• Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
• Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
• Assist in addressing code compliance violations and curing any outstanding liens or
• Process department invoices for payment including processing settlement check requests and distribution.
• Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.,
• Review and prepare property level service contracts for execution and distribution
• Assists in due diligence, acquisitions and dispositions tasks, as needed
• Cross train on tasks with Transactions Assistant
• Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning
• Update legal forms as directed by the General Counsel
• Effectively coordinate tasks with multiple corporate departments
• Establishes, maintains and updates electronic filing system – individually and departmentally
• Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders

Qualifications:  

• High school diploma. University degree or some college preferred
• 3 to 5 years professional administrative experience
• Excellent detail orientation with strong organizational, multi-tasking and time management skills
• Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
• Experience in YARDI software, a plus
• Excellent verbal, written and proofing skills
• Demonstrated initiative and flexibility; ability to work occasional overtime.Proven ability to work collaboratively with a team

#CORP

Req. ID #: 2025-8405